How online dock scheduling will optimize your logistic operations and increase safety

Are your planners still using Excel schedule time slots with carriers? Are they swamped by emails and phone calls to change appointments? Or don’t you manage time slots at all?

Are your planners still using Excel schedule time slots with carriers? Are they swamped by emails and phone calls to change appointments? Or don’t you manage time slots at all? And is the upshot that no one really knows which truck will turn up at which dock and when? If so, it’s time for online dock scheduling, which will not only optimize your planning but all of your logistic operations.

Self-service appointment scheduling

Cloud-based dock scheduling gives all stakeholders access to the schedule from any location and at any time – 24 hours a day, 7 days a week. Everyone who is authorized – from the supervisor on the dispatch floor to an external carrier’s planner – always has the most up-to-date schedule available. In other words, there is a single source of truth.

Cloud-based dock scheduling allows all suppliers, carriers and customers to see which time slots are available and select the one that best suits their schedule. And if they want to adjust their time slot, update the booking information or even cancel the booking, they can. They just need to do it before the closing date of the schedule which you easily control. They no longer need to call or email your planners which saves valuable time and reduces the risk of errors and misunderstandings. On top of this all those concerned receive an automatic email notification of any changes to the schedule.

You are in control of all logistic operations

Online dock scheduling supports optimization of the entire logistics operation because the tool takes into account all manner of restrictions and preconditions when assigning trucks or transport orders to docks and time slots. Examples include reserving docks for inbound or outbound shipments, for container or LTL loads, or loading and unloading products through docks that are located closest to their regular storage locations to minimize the distances covered by forklift operators.

It is also possible to optimize the deployment of people and resources. For instance, if there are only enough forklifts available to load or unload a maximum of eight trucks at a time, the system will schedule no more than eight docks to be occupied simultaneously.

Increase onsite safety

Safety can also be a reason to choose an online dock scheduling solution. You easily impose limitations when assigning transport orders to docks. Think of two different types of dangerous goods which may not be loaded or unloaded at adjacent docks. With the limitations imposed you avoid these potential manual errors which can have severe consequences.

Another potential risk is having people walk around in the yard with trucks moving around. During the booking or at the gate you can request the driver’s mobile phone number. After arrival on-site the driver will get a text message alert when it is their turn to go to the dock. That way, no one has to go searching for the driver in the hectic yard or the canteen, which improves safety and efficiency.

Real-time visibility for all connected partners

Dock scheduling simplifies communication throughout the chain. This enables all connected parties to easily connect to the schedule but also to share documents such as packing lists, customs documents, certificates or images. And because the documents are stored in the cloud, it also serves as an online archive.

Probably one of the most important aspects is the ability to record every step of the process. This enables progress of the dock operations to be monitored by employees and partners, giving them insight into the real-time status of each transport order. As a result, your suppliers, carriers and employees in your own customer service department can see whether a truck is waiting, is being loaded or already left and on-time or if there was a delay.

Insight into performance

Monitoring every process step also forms the basis for measuring and analyzing your performance. How long do trucks have to wait upon arrival before accessing the dock? How long does the loading/unloading process take per truck? Perhaps even more important is the performance per supplier or carrier. You instantly see exactly which parties invariably arrive late for their time slot and can raise the issue with them to improve your performance.

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